Create, Retrieve, and Distribute Employee Logins

The district MAP Coordinator account provides the highest level of access for the district. This account is created by NWEA. Once the MAP Coordinator has a user name and password, he or she can create employee accounts for the district Technical Coordinator, the CRF Coordinator, School Administrators, and Proctors.

NWEA creates one Proctor employee account for each school. MAP Coordinators or School Administrators can create additional proctor accounts as needed.

The district’s Class Roster File (CRF) defines which teachers will receive reports and what the reporting groups are. Including teachers in the roster file is the only way to generate a Teacher employee account that enables teachers to log in to the Reports Site to retrieve reports for their classes. Teacher accounts cannot be added or modified in Network Test Environment (NTE) Admin 2; however, a teacher can change his or her account password on the Reports Site.

How to create a School Administrator account

School Administrator employee accounts can be created by the MAP Coordinator to allow access to Teacher logins and reports, school-level reports, and to create and modify Proctor accounts for a specific school.

How to create a Proctor account

NWEA creates one Proctor login for each school.  MAP Coordinators and School Administrators can create additional Proctor logins as needed. Use the following steps to create a new Proctor account:

1. Launch and log in to the Network Test Environment (NTE) Admin 2 software using a MAP Coordinator or School Administrator user name and password.
2. From the top menu, click on Manage Employees, and then Add Employee.
3. In the Add Employee Profile window, enter the required information. Fields marked with a red "*" are required fields. The employee's name is entered in three text boxes: first name, middle name or initial (optional), and last name. Unlike the employee ID, the user name must be globally unique in the NWEA system. If you enter a user name that already exists within any MAP partner district, you will receive an error and will need to enter a different user name. The password doesn't need to be unique; it is associated with the user name.
4. Select Proctor from the Role drop-down box. Use the School drop-down box to select the employee's school.
5. To assign or remove permissions for the employee, simply click the associated checkboxes near the bottom of the page. Note: Upon selecting the Proctor role, the permissions checkboxes will automatically populate with the recommended permissions.
6. When finished, click Save & Close.
7. When all the employee data is entered, click the Submit button.

Please note: in order for the newly created Proctor account to also proctor tests, the district's School/District Data will need to be re-downloaded to the Network Test Environment (NTE) folder before using the new account to access MAP TestTaker.

Retrieving School Administrator and Teacher user names and passwords

District MAP Coordinators have permissions to retrieve user names and passwords for all School Administrator and Teacher accounts in the district. School Administrators have permissions to retrieve user names and passwords for the Teacher accounts at their school.

1. Log on to the Reports Site using a MAP Coordinator or School Administrator user name and password.
2. From the left-side navigation menu, in the Online Reports section, click the link for Logins and Teacher Reports.
3. Select the appropriate district or school and the term from the drop-down lists.
4. Click the Show Passwords checkbox so that it is checked.
5. Click the Get Logins button. The data displays in a table format, organized by school (if using a MAP Coordinator account). The table shows the name of the Teacher or School Administrator; the login (or user name); position; and password.

How to retrieve Proctor user names and passwords

District MAP Coordinators have permissions to retrieve user names and passwords for all Proctor accounts in the district; School Administrators have permissions to retrieve user names and passwords for the proctor accounts at their school.

1. Log on to the Reports Site using a MAP Coordinator or School Administrator user name and password.
2. In the left-side navigation menu, in the Online Reports section, click the link for Enrollment Summary. Next, select the desired term and click Get Report. The Enrollment Summary report displays a list of the student count, tests assigned, and Proctor user names and passwords for each school. The data reflect the currently enrolled roster files.
3. Click the Export to Excel button to export the data to a Microsoft Excel file for easier distribution of the username and password information.